How to apply

  1. Go to the online application facility and find the application form by clicking on the current open call and the programme/field in which you wish to apply, e.g. “May 2015” and “Engineering”.
  2. Fill in information and upload your attachments. Some of the information fields in the application have a little number outside of them to the right. By clicking on the number, you can find further directions on how to fill in the information field/what information is needed.
  3. Application attachments:
    Please be aware that you cannot submit the application if one or several of these documents have not been uploaded.

    If you wish to upload more than one document under each section, you must scan/merge all documents into one large PDF document and upload this. Please note that we reserve the right to remove scientific papers, large reports, theses and the like. Instead you can indicate a URL where the information is available.

    Please note that all information in the application must be in Danish or English.

    As a minimum all applications must include (pdf-files only, max. 20 MB, no zip):
    - one reference (template for references)
    - curriculum vitae,
    - motivation (max. 1 page)
    - transcripts and diploma(s)
    - project description (½-4 pages prepared in consultation with a prospective supervisor; if the applicant responds to a specific project announcement, this proposal may be copied, but applicants  are still advised to contact the relevant supervisor prior to applying).
    - Documentation of language skills if required.

After submission of the application you will receive a confirmation e-mail with an application ID, you should use for reference if needed. The e-mail will also include a link to the application – GSST urges you to check that all mandatory data, marked with an asterisk (*), is registered correctly and all attached files are readable. In case of significant errors, you should reply to the confirmation e-mail with the correct details before the application deadline.

Please note: The programme committee may request further information or invite you to attend an interview.

GSST reserves the right to verify the authenticity of your educational diploma and transcripts:

  • Request additional information to verify an application.
  • Reject the application if it is proven, or if the University has reasonable belief, that the information provided is false or if the applicant refuses to provide the requested information, whether or not an offer has already been made. 

GSST assessment procedure

All incoming applications are considered collectively by the GSST admissions committee, which draws on the recommendations supplied by the 13 programme committees at the Faculty of Science and Technology. The head of the PhD school admits new PhD students based on the recommendation of the admissions committee.

The main criteria used in evaluating incoming applicants are their documented qualifications (composition of previous course programme, grades, publications, motivation, study periods abroad, duration of study, recommendations, etc.). 
Secondary criteria are the scientific quality of the prepared research project for the PhD degree programme and the suitability of the research environment for such a study. 
Additional aspects that can be taken into consideration include previous activities outside the university, plans for mobility during the PhD study period, plans for collaboration with external partners, plans for dissemination activities, etc. 
When assessing applicants with a Master’s degree, more weight is placed on the secondary criteria and additional aspects than when it comes to applicants without a Master’s degree.


Informing the applicants on the decision

After all applications have been evaluated you will receive an e-mail from GSST with either an offer of admission or a rejection. If you approve of the offered admission, you will be contacted by GSST in regards to the actual start date, study- and residence permit if needed (international students), etc.

If you have a Danish CPR number, documents relating to your admission to GSST will be delivered to your e-Boks. You are required to be able to receive digital mail from public agencies, and are responsible for checking your e-Boks. If you do not have a Danish CPR number, you will receive these documents by e-mail or by letter mail, depending on your geographical location.

Under the section “Calls and deadlines” above you can find a timetable for the application process including when you can expect to receive the response from GSST.