Before you apply

Prospective supervisors/contact persons

If you are planning on applying for a PhD position through an open call, GSST highly recommends that you contact a prospective main supervisor from the academic staff before applying. Likewise if you are planning on applying for a PhD project under a Specific call, GSST highly recommends that you get in touch with the listed contact person in the announcement before you apply.

To learn more about our programmes and to find a researcher to contact about possible supervision please visit our website, look at the relevant department website or search for a researcher by subject here.

Information and attachments needed for the application

Please be aware that you must have all relevant appendices, attachments, addresses for referees, etc. ready when you apply, as the entire application must be uploaded in one go. A partially completed application cannot be saved and completed later.

If you wish to upload more than one document under each section, you must scan/merge all documents into one large PDF document and upload this. Please note that we reserve the right to remove scientific papers, large reports, theses and the like. You may consider indicating an URL where the information is available.

Please note that all information in the application must be in Danish or English.

You will be asked to enter information regarding:

  • Personal information. If any of the documentation bears a different name than the one used in the application, please provide proof of name change.
  • Academic background
  • Admission
  • Financing: please ensure that you have contacted the relevant prospective supervisor regarding options for financing.
  • Plan of study: If you apply for a specific project, please choose the project in question in the drop-down menu. If you apply for the general call, please choose this option and enter the title of your project.
  • Source (how you found out about the call)
  • References (as a minimum 1 reference must be uploaded) (template for references)
  • Application material (pdf only, max 20 MB, no zip): Motivation, CV, Diploma and transcript of records, project description
  • Language skills (read more in the section “Documentation of language skills” below)

Documentation of language skills:

The English language requirement at Graduate School of Science and Technology is comparable to an “English B level” in the Danish upper secondary school (“gymnasium”).

English language qualifications comparable to an “English B level” is documented by one of the following tests:

  • TOEFL test, minimum score: 560 (paper-based test) or 83 (internet-based test)
  • IELTS (academic) test, minimum average score: 6.5 points
  • Cambridge English Language Assessment:
    Cambridge Certificate of Proficiency (CPE)
    Cambridge English: Certificate of Advanced English with grade A,B or C (CAE)
    Cambridge English: First Certificate  with grade A (FCE)

When to take the test and how to upload the documentation: 
The test result must not be more than two years old at the time of application.

The English language test should be taken before applying for admission and uploaded under “language skills documentation” in the online application form.

It is possible to apply for admission before you have taken the test. In this case documentation stating that you have signed up for a test (please state expected submission date) must be uploaded. If the test result is not part of the original application, the test result must be sent to sphd@psys.au.dk no later than one month after the application deadline.

The following applicants are exempted from documenting their English qualifications/taking a test:

  • Applicants with citizenship from the following countries Australia, Canada, Ireland, New Zealand, United Kingdom, United States, or one of the Nordic countries (Denmark, Finland, Iceland, Norway or Sweden).
  • Applicants with a Bachelor’s or Master’s programme completed in Australia, Canada, Ireland, New Zealand, United Kingdom, or United States. In this case, please upload your Bachelor’s or Master’s diploma under the section ”Language skills documentation”.
  • Applicants with a Bachelor’s or Master’s programme completed at Aarhus University for which the requirement was English B level at the time of admission. In this case, please upload your Bachelor’s or Master’s diploma under the section ”Language skills documentation”.
  • Applicants able to document that English was the language of instruction during the whole period of their Bachelor’s and/or Master’s programme. This must be documented by uploading an official document from the institution clearly stating this under “language skills documentation”. The onus is on the applicant to provide this information as GSST will not pursue information regarding language of instruction for any programmes or institutions.

Financing

Admission to a PhD programme of study is contingent upon financing. Financing can come from a variety of sources such as public or private research foundations, private companies, EU programmes, etc. Some PhD students receive financing from their home country, or are employed in private companies, most often as part of the Industrial PhD programme.

GSST highly recommends that you contact a prospective supervisor before applying on a General Call, in order to inquire about possible financing. The likelihood of securing admission through a General Call depends on the available resources of the supervisor and department that you apply to. Specific Calls are made on the basis of a secured research grant, and thus have greater likelihood of resulting in the admission of a PhD student.

Regardless of the type of call, a complete financing plan must be in place for each PhD students prior to admission. The plan covers all expenses for the PhD programme: scholarship/fellowship, tuition fee, running costs, incl. expenses for mobility plans, etc.

Template for references

GSST has provided an optional template for the reference (Word format), which you are welcome to send to your referee(s). Previously obtained letters of reference can also be uploaded as PDF documents.

Please note that it is your responsibility to ensure that all relevant references are received at GSST. You can either upload the reference yourself or ask the referee to send it directly to GSST via email to gradschool.scitech@au.dk. If you choose the latter,  please upload a PDF document saying that you have done so. Please note that GSST will not contact referees regarding outstanding references.