Application guide

Please be aware that the assessment criteria, documents and mandatory attachments have been updated. Make sure that you use the right documents in your application

Good to know

Choosing GP

When you access the application form, you will have to choose the appropriate GP (Graduate Programme). ClinFO is the graduate programme for students/main supervisors of Departments of Clinical Medicine, Forensic Medicine and Dentistry.
Please choose the GP that reflects the department of your main supervisor.

Main supervisor
There must be one main supervisor affiliated to the Research Year project. The main supervisor must be employed at the Faculty of Health at Aarhus University, at minimum at associate professor level. Furthermore, up to three co-supervisors can be affiliated to the project. Co-supervisors must have at least a Master’s degree.

Only one applicant from each main supervisor can be approved in each application round. 

Language
The application form and all the forms for attachments are English and it is recommended that they are completed in English.

There are no requirements as to neither font nor type size.

Attachments
Attachments mentioned in brackets ( ) - are not mandatory for all applicants.

The 3-5 page project description
The project description text has to be approximately 5 pages. Not included in the 5 pages are; tables, pictures, front page (if desired), references etc.
There are no requirements as to neither font nor type size.

Application for "scholarship"
If your project has been approved in a previous application round, you can apply for scholarship only.
It is not possible to apply for a scholarship if you are enrolled or have received funding from other sources.

Other information to consider
In addition to the mandatory attachments you can upload any extra documents in the upload field: "Other information to consider".
Please note that you can upload more than one page, but only 1 file - so if you want to include different things, you need to combine the files into one PDF file.

Financial statement
The financial statement is only a mandatory part of the application if you apply for enrolment only.

Online application
The application form in PeopleXS has to be filled out in one sitting, as it cannot be saved and completed later. It will however stay open/available as long as the browser window is open.
Find the application form at the bottom of the page: Open Calls

Mandatory attachments

Please note:

Attachments in brackets () are not mandatory - should only be attached when applicable.
Attachments with links have forms which have to be used!

Enrolment
• Project description 3-5 pages*
Financial statement
Main supervisor statement 
• Transcript of records (+Bachelor's diploma if achieved)
• CV
Motivation for applying for a Research Year 
(Co-supervisor statement(s)) 
• (A listing of planned PhD courses you plan to participate in, during your research year)

Enrolment and scholarship
• Project description 3-5 pages*
Main supervisor statement 
• Transcript of records (+Bachelor's diploma if achieved)
• CV 
Motivation for applying for a Research Year and funding
• Documentation of submitted applications for other foundations (receipts or refusals, not the application(s).)
(Co-supervisor statement(s)) 
• (A listing of planned PhD courses you plan to participate in, during your research year)

Scholarship
• Project description 3-5 pages*
Main supervisor statement
• Transcript of records (+Bachelor's diploma if achieved)
• CV
Motivation for applying for a Research Year and funding
• Documentation of submitted applications for other foundations (receipts or refusals, not the application(s).)
(Co-supervisor statement(s))
• (A listing of planned PhD courses you plan to participate in, during your research year)

* A project description for the Research Year has to include a description of the following: background for the application, the project thesis, time schedule for the project, the individual parts of the project and their execution in practice and references (not counted in the 5 pages). 
The project description text has to be approximately 3-5 pages. Not included in the 5 pages are; tables, pictures, front page(if desired), references etc.