Financing

To enrol as a PhD student your financing must be in place, i.e. you must have the necessary funds for study fees, salary and project expenses during the entire PhD programme. There are several ways to finance the programme:

  • Fully financed fellowship: The Graduate School of Health transfers 3 x DKK 450,000 (2017 rate) to the department (“Institut” at Aarhus University) for the salary costs. No study fee will be charged.
  • Research training supplement: DKK 550,000 (in min. 3 rates) are transferred to the department (“Institut” at Aarhus University). The department has complete right of disposal of the research training supplement which has to be used for PhD related expenses, including PhD salary.
  • External financing: all costs are covered by an external party.

Fully financed fellowship

The Graduate School of Health offers a number of fully financed PhD fellowships in the four application rounds. 

All recipients of fully financed fellowships have to be employed at Aarhus University. No student fee will be charged for recipients of fully financed fellowships.

For ordinary PhD studies (based on a Master’s degree) The Graduate School of Health transfers 3 x DKK 450,000 (2017 rate) to the department (“Institut” at Aarhus University) for the salary costs. The fellowship will be transferred to the department in minimum three instalments, unless otherwise agreed.

Example: fully financed PhD fellowship for a student enrolled by 1 February 2017

Calender year

Year

Number of months

Amount

Transfer time

2017

1

11

412,500 (450,000/12*11)

Around time of enrolment

2018

2

12

450,000

First quarter of 2018

2019

3

12

450,000

First quarter of 2019

2020

4

1

37,500 (450,000/12)

First quarter of 2020

Total

1,350,000

 

For integrated PhD studies (based on a Bachelor’s degree – before obtaining a Master’s degree) The Graduate School of Health transfers DKK 300,000 (2017 rate) for part A and 2 x DKK 450,000 (2017 rate) for part B to the department (“Institut” at Aarhus University) for the salary costs. The fellowship will be transferred to the department in 4 instalments, unless otherwise agreed.

Example: fully financed integrated PhD fellowship for a student enrolled by 1 February 2017

Calender year

Year

Number of months

Amount

Transfer time

2017

1

11

137,500 (300,000/24*11)

Around time of enrolment

2018

2

12

150,000 (300,000/24*12)

First quarter of 2018

2019

3

12

425,000 (300,000/24*1= 12,500 + 450,000/12*11=412,500)

First quarter of 2019

2020

4

12

450,000

First quarter of 2020

2021

5

1

37,500 (450,000/12)

First quarter of 2021

Total

1,200,000

 

For all fully financed fellowships it is required that the PhD students is employed at Aarhus University. For that purpose the forms ‘Recommendation for employment’ and ‘New Employee Information form’ or “Recommendation for SU PhD grants for integrated PhD students” has to be submitted along with the financial statement, before enrolment.

All forms can be found, here.

The Research training supplement

The research training supplement of DKK 550,000 is offered in all 4 application rounds for both ordinary and integrated PhDs. The research training supplement is not personal and is transferred to the department (“Institut” at Aarhus University) – regardless of place of employment of the PhD student. The research training supplement will be transferred to the department in three instalments, unless otherwise agreed: the first instalment at the time of enrolment, the second instalment during the first quarter of the following year and the third instalment during the first quarter of the subsequent year.

The Head of Department (“institutleder” at Aarhus University) has complete right of disposal of the research training supplement which has to be used for PhD related expenses. The research training supplement is not earmarked the specific PhD student.

Recipients of the research training supplement are not exempt from study fee and have to pay 3 x DKK 60,000 in study fee.

Full external financing

A PhD programme can be externally financed by private foundations, in part by the research training supplement via the department, for example, or by employment at a hospital.

To ensure that fully externally financed PhD programmes are not terminated prematurely or prolonged because of a lack of funds for salary or project costs, a financial statement for the entire programme is a condition for enrolment.

Project-related costs

If you are applying for financing of your PhD project from foundations or similar sources, you must be aware of other costs to take into consideration in addition to the salary (including a salary supplement, if applicable) and study fee. Project-related costs include purchase of special equipment, running costs, external courses, office fee (if applicable) as well as travelling for conferences and research stays etc.

Study fee

PhD students who are fully externally financed (and those who have received a Research training supplement) must pay a student fee of DKK 180,000 (DKK 60,000 per year of full-time study). The study fee covers the cost of the assessment of the PhD dissertation and participation in the Graduate School’s PhD courses, but not project-related costs. The study fee is paid in three instalments, unless otherwise agreed: the first instalment at the time of enrolment, the second instalment during the first quarter of the following year and the third instalment during the first quarter of the subsequent year.

Already paid study fee instalments cannot be refunded.