Application guide

Before you apply

Before you apply, you need to contact a possible main supervisor from the Faculty of Health, Aarhus University. A recommendation from your main supervisor is mandatory and has to be a part of your application.

You need to prepare your application including the project description in English together with your main supervisor and co-supervisor(s), before applying for enrolment. 

You also need to be aware of the requirements to English language skills. It is expected that you master the English language corresponding to CEFR C1-level.

Good to know - how to fill in the application form

The application form in PeopleXS has to be filled out in one sitting, as it cannot be saved and completed on a later date. It will however stay open/available for filling out as long as the browser window is open. Find the application form at the bottom of the page: Open Calls

Choosing GP
When you access the application form, you will have to choose the appropriate GP=Graduate Programme. ClinFO is the graduate programme for students/main supervisors of Departments of Clinical Medicine, Forensic Medicine and Dentistry. Please choose the GP that reflects the department of your main supervisor.

The application form and all the mandatory forms for attachments (see below) are in English and should be filled out in English. Your CV should also be in English. 

There are no requirements in regards to neither font nor type size.

Attachments mentioned in brackets ( ) - are not mandatory for all applicants.

The 5 page project description
The project description text has to be approximately 5 pages and in English. The project description should include: background, hypotheses, materials and methods, research plan, perspectives and should clearly state the applicant’s part in the research.

Not included in the 5 pages are; tables, pictures, front page(if desired), references etc. Please make one document that contains both the project description and the references. There are no requirements as to neither font nor type size.

Please be aware that your application will be rejected if your project description is not in English.

Application for "fellowship, only"
Even though you previously have had your project description approved and now want to apply for fellowship, you will have to choose the option "Both scholarship and enrolment." Please make sure to write in the field: "additional information" - that your project is previously approved and state your application number of the previous application.

Fellowship plan / Which type of fellowship are you applying for?
In the application form your are asked to choose which type of fellowship you want to apply for; Fully financed fellowship or fully financed integrated fellowship - or to indicate that you do not want to apply for financing, only enrolment. You can choose as many types of scholarships/fellowship you wish, within the same category, i.e. Enrolment only, PhD or Integrated PhD. To do so hold the Ctrl+Alt (windows) / cmd ⌘ (Mac) button(s) and click on your desired multiple options.

Abstract and summary
In the application form you will be asked to write an abstract and a summary. Both are ment as brief versions of the project description. The abstract has to be under 1000 keystrokes in total(1/4 of a page), the summary has to be under 5000 keystrokes in total(1 page). All keystrokes are included in the 1000/5000 count.

Strategic criteria
If you apply for a fully financed PhD fellowship, please tick of the strategic criteria that your project falls within. You can tick of more than one box.

Please remember that your project has to fall within at least one of the Faculty of Health’s strategic criteria in order to be considered for a fully financed PhD fellowship.

Main supervisor/referee #1
Contact to a possible main supervisor from Health and a recommendation from this main supervisor is mandatory. The recommendation should be uploaded under referee #1 in the application form - the main supervisor and referee #1 are the same.  

Please be aware that your application will be rejected if your project description is not in English. 

Other information to consider
In addition to the mandatory attachments you can upload any extra documents in the upload field: "Other information to consider". Please note that you can upload more than one page, but only 1 file - so if you want to include different things, you need to combine the files into one PDF file.  

Financial statement
The financial statement is not a mandatory part of the application. If you want to include it (filled out and signed), please upload it under "Other information to consider".  

Mandatory attachments

Ordinary PhD

  • 5 pages project description
  • Master's degree diploma and transcripts of records
  • CV*
  • Motivation and competences
  • Initial PhD plan
  • Recommendation from main supervisor - upload under Referee # 1 in the application form.
  • (The option to put the names and contactinformation of two people who will be willing to provide a recommendation if asked - to be stated in the application under "Referees".)
  • (Documentation of language skills**)
  • (Agreement for industrial PhD study***)
  • (Plan for combined PhD with clinical work or other****)

Integrated PhD (‘kandidat-ph.d.’)

*Your CV (in English) must include (if applicable):

  • A complete list of publications with title, journal, publication year and number of pages.
  • An outline of your research experience, i.e. Research Year, clinical experience etc.
  • Dissemination; i.e. teaching and oral/poster presentations
  • An outline of your stay(s) abroad including; purpose, country and time spent abroad.
  • Organizational skills, e.g. planning, focus and time management.

**Applicants must document adequate English skills in one of the following ways: 

  • An undergraduate or master’s degree from Denmark or the Nordic countries for which the admission requirement was English B-level or equivalent (applicable from 4 September 2017)
  • An undergraduate or master’s degree with English as the language of instruction (an official diploma where this is stated)
  • TOEFL test with a minimum score of 83 (iBT) or 560 (PBT)
  • IELTS test with a minimum score of 6.5
  • Cambridge CAE (grade A, B or C) or CPE
  • Citizenship from Australia, Canada, Ireland, New Zealand, United Kingdom, United States

*** Only for applicants who have been accepted for an Industrial PhD by the Danish Agency for Science, Technology and Innovation.

**** Only for applicants who plan to have a PhD study programme with fixed periods of leave and/or part time.